University of Atlantia

How to Instruct at University

Thank you for your interest in teaching at an upcoming University session.

Currently accepting class proposals for:

Session #119, Barony of Marinus on June 14, 2025

Deadline for TRACK proposals is April 15, 2025.
Deadline for INDIVIDUAL CLASS proposals is April 22, 2025

Session #119b, Kingdom of Atlantia on June 15, 2025

Deadline for TRACK proposals is April 15, 2025.
Deadline for INDIVIDUAL CLASS proposals is April 22, 2025

Please read the following before submitting class or track proposals for the University of Atlantia.

General Information:

• University classes are offered in 50-minute-long "hour" slots.
• Some classes may require two or more "hour" slots.
• An individual may teach no more than three hours of classes at each session unless they have specific approval from the Chancellor. This rule applies even when the session covers two days (e.g., one In-Person and one Online).
• Class proposals may be submitted three ways:
  • Log in with your AEL and complete the online Class Proposal Form from the Propose a Class menu link
  • email your proposal to the University Chancellor
  • If part of a track someone else is organizing, you may email your proposal information to them to be forwarded to University staff.
• A track is a series of classes on related topics. When possible, the classes in a track are scheduled sequentially in the same online or in-person room.
• Please email the chancellor regarding any discussions of class submissions in other formats (e.g., phone calls or social media) to ensure documentation of your wishes/ needs.
• If you are proposing to teach more than one class, please prioritize them in the Comments to Staff section of the class proposal.
• Class start and end times may vary from session to session.
  - Please double check the session information at the time you submit your class.

Proposal Format:

The following information is required for in-person or online classes and can be filled out on the website. If you choose to email your class proposal, please still include the following information:

• Title of the Class
• Brief description of the class including any equipment students need to bring, age limits, emergency day-of-class contact information, URL for handout and/or to attend an online class, and email address for more information about class.
• SCA name(s) of teacher(s) without titles.
• Teacher(s) legal name and contact information (email or phone).
  -Please include legal name and contact information for all teachers in track proposals.
• Class length
• Enrollment limit, if any
• Materials fee, if any (applicable only to in-person classes)
• For in-person sessions, include any special room requirements (e.g., space, tables, or A/V equipment)
• Please indicate which rapier and armored classes will actually swing weapons at participants, so that a Minister of the Lists (MoL) and Marshal may be arranged. Indicate if the teacher can provide marshal supervision.
• Please use plain text without fancy formatting to simplify catalog preparation.

Deadlines:

• Individual proposals and final tracks are typically due six (6) weeks before the start of the session.
• Inform the Chancellor approximately eight (8) weeks prior to each session if you are planning a track of classes. Final tracks with the data for all classes are typically due 6 weeks prior to the session. A limited number of tracks will be approved in advance. Other tracks may be proposed and ultimately scheduled as the rest of the individual proposals are received and space is available.
• Proposals received after the deadline may be scheduled if space is available or cancellations are received.
• The Chancellor reserves the right to relax any deadlines associated with a given University session.

Criteria for University Approval of Classes:

• When a class proposal is received
• If the class is required to hold an SCA office
• How recently this or a similar class has been taught
• If the class is known to be in demand
• Chancellor's whim

Requirements for Teachers at In-Person Sessions:

• Pick up your class roster from the Registrar.
• Check off or initial beside your name as instructor and have all students check off beside their name if they pre-registered.
• Students who are not pre-registered need to fill in legal and SCA names legibly on the roster.
• Return the roster to the Registration table staff before you leave the site.
  
  • So that all students may receive credit for classes taken.
  • If you accidentally leave the event with a roster, please photograph/scan the roster and email it to the Registrar.

Requirements for Teachers at Online Sessions:

• If there is a problem with your ability to teach, please let the University Staff know as soon as possible so student expectations can be managed. Send an email or FB Messenger message, or stop by the University Zoom Lobby to let University staff know.
• During class, take attendance based on the class roster, and mark the students present as “Attended.” More complete attendance-taking instructions are available in the FAQ.

* For any historical combat classes that will actually engage in free-assault, sparring, or any form of competitive use of the arts or practice weapons, there must be a warranted MoL to check authorizations and warranted marshals for safety.